How To Best Manage Your Facilities and Assets

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What is Facility Management?

Facility management is the big-picture coordination of everything that keeps a business’ physical buildings, systems, and assets running. Facility managers must manage both day-to-day operations as well as execute a long-term strategic facility management plan. Computerized systems such as a CMMS (computerized maintenance management system) can keep details organized, tasks prioritized, and emergencies minimized.

Functions of Facility Management

The functions of facility management involve taking a step back to look at the big picture. Strong facility managers will be able to focus on the long-term priorities. They will implement the technology, processes and people that can help an organization move to a more proactive, predictive mindset. This will result in reduced costs, greater efficiency, improved productivity, and a safer work environment.

Why is Facility Management Important?

Facility management is important because it is responsible for keeping the physical structure of a building and its assets running. When this is done well, the life cycle of assets, systems, and equipment is lengthened because they are well maintained. This means a company pays less for emergency repairs or replacement of expensive assets, adding revenue to the bottom line.

Reduces Costs

Good facility management can shift resources from reactive maintenance tasks to preventive and predictive tasks. Emergency repairs are always more expensive. Often, technicians must be pulled from other jobs, parts require expedited shipping, and production may be stopped.

Enhances Safety

Many aspects of facility management focus on providing a safe work environment. For example, facility managers make sure smoke detectors and fire suppression equipment are working. They also maintain the HVAC systems responsible for providing clean air and a healthy indoor climate.

Improves Operational Efficiency

Just about every critical asset has a peak operating mode. Factors such as leaks, dirt and debris, and worn components can decrease equipment efficiency. Facility management helps a company stay on top of those maintenance issues that can improve asset efficiency across the board.

Adheres to Compliance

Many facilities may need to adhere to local, industry, or federal compliance regulations. Good facility management includes complete maintenance and inspection records. These can often be used to illustrate compliance during audits or to fulfill regular reporting requirements.

Provides Engaging, Productive Environments

A staff that is forced to work with older, partially operating equipment can feel it is impossible to be productive. However, when employees work in a well-run environment, it can increase morale and create a positive and engaging workplace.

Extends Lifecycle of Assets

Many critical assets can be huge investments for businesses and organizations. A commercial HVAC system, for instance, is a necessary but large expense. Good facility management keeps all components running smoothly and efficiently. By putting less stress on the overall system, facility management helps the assets last longer.

Improves Customer Satisfaction

When the behind-the-scenes work of facility management is operating smoothly, the rest of the employees can focus their core mission. This means that quality products and services are created and delivered on time. It also allows transparency into the system, which can facilitate faster problem resolution. Both of these factors help increase customer satisfaction.

Where Does a CMMS Fit In With Facility Management

A computerized maintenance management system can serve as the backbone of a high quality facility management program.  A CMMS has the ability to store and manipulate key asset, maintenance, and work order data. As a result, the system can serve as an automated way to organize and manage a vast amount of information.

Looking for an affordable maintenance software solution and implementation service for your small to medium business? Contact Reditec for Maintenance/ERP software solutions and implementation services.  Email us at info@reditec.co.za for a free demo.